Reduce Errors & Missing Items
Improve Inventory Accuracy
Save Time & Boost Efficiency
What is a Goods Receipt?
A Goods Receipt is a critical step in inventory management.
It records the official entry of delivered goods into a business upon arrival from a supplier.
A properly managed goods receipt ensures that:
Correct quantity and quality of goods are received.
Inventory levels are automatically updated in real time.
Invoices are accurately verified and processed for payment.
Shortages, damages, or discrepancies are detected early.
Pro tip: Use our customizable goods receipt template to ensure accurate inventory tracking and seamless procurement processes.
How Does the Old Goods Receipt Process Work?
Goods Arrival - Shipment is received and checked for completeness.
Documentation - Goods receipt is recorded.
Quality Control - If required, goods are inspected for defects.
Stock Update - Goods are transferred to storage, updating inventory levels.
Approval for Payment - Once verified, the supplier’s invoice can be processed.
Bonus: Integrate the template with your existing inventory management system for real-time updates and automated record-keeping.
The Goods Receipt Workflow is Better with poolinq AI
With poolinq, you can automate and standardize your goods receipt process - with a single upload.
Our pre-configured Goods Receipt Workflow helps you:
Upload your Invoices
Goods Receipt Report sent to your Accounting
Goods Receipt Report created automatically
Wineries
Maintain precise inventory records effortlessly.
Retailers
Ensure accurate tracking of incoming merchandise.
Restaurants and Hotels
Streamline goods intake and stock management.
Distributors
Verify deliveries against purchase orders efficiently.
Who is it for?
Even better with poolinq
The template is a great starting point - but with poolinq you gain:
Multi-Location Reporting
Consolidate annual data from all sites.
Realtime
Dashboards
Access up-to-date inventory valuations anytime.
Seamless
Integration
Upload your template data directly into poolinq.
Realtime Collaboration
Managers can collaborate seamlessly using the inventory function
A well-managed Goods Receipt is essential for
accurate inventory control and seamless accounting.
With poolinq, you move beyond manual processes,
making goods receipt smarter, faster, and more transparent.
Let's Talk About Your Business
poolinq is an AI inventory management software designed to help hospitality businesses track, manage, and optimize their stock. Whether you’re managing food, beverages, or other supplies, Poolinq provides real-time insights, automated reporting, and seamless coordination across multiple locations.
poolinq integrates with your existing inventory systems or operates as a standalone platform. It allows you to monitor your stock in real-time, offering insights into quantities, sales trends, and stock levels.
The system generates automatic alerts for reordering and offers tools to optimize stock distribution across different locations.poolinq is ideal for hotels, restaurants, bars, and other hospitality businesses that need to manage significant inventories of food, beverages, or other supplies.
It helps businesses of all sizes streamline operations and boost profitability through improved inventory management.poolinq employs industry-standard encryption and secure storage to safeguard your data.
All sensitive information is securely stored, and only authorized users can access it, ensuring your inventory data remains protected from unauthorized access.
Only the users you authorize have access to your inventory data.
poolinq allows you to set different permission levels, ensuring that team members can only access the data they need to perform their roles.poolinq provides real-time visibility into stock levels, identifies slow-moving items, and helps prevent overstocking or stockouts.
By analyzing historical sales data, it offers recommendations on optimal reorder points and helps balance supply and demand across multiple locations.
Traditional inventory management methods can be time-consuming and error-prone.
poolinq automates processes, reduces manual work, and delivers real-time insights for better decision-making and increased efficiency. Its cloud-based system lets you access your data anytime, anywhere, making it easier to manage inventory on the go.