Up-to-date stock and clear reporting
Connected inbound and outbound
AI-document recognition
THE DATA IS ALREADY THERE
Your delivery notes show what came in.
Your POS shows what sold.
poolinq connects the data your team already has, so inventory no longer depends on spreadsheets, repetitive data transfers, and month-end guesswork.
Invoices and delivery notes arrive through different channels
Product and quantity data must be transferred manually
Inventory falls behind daily operations
Incoming goods and sales data remain disconnected
Reports require additional follow-up work
1. Upload documents
Take a photo or upload an invoice or delivery note.
2. Match received items
AI recognizes products and quantities and connects them to the right items in your inventory.
3. Add received stock
Matched deliveries increase inventory by the correct quantities.
DOCUMENT-TO-STOCK AUTOMATION
Watch incoming documents update your inventory.
Take a photo or upload an invoice or delivery note. poolinq uses AI to recognize products and quantities, match them to your inventory, and create the right stock movement.
1. Sync POS sales
Sales data flows automatically from your connected POS system.
2. Match sold items
poolinq matches shortened POS item names to the corresponding products in your inventory.
3. Deduct sold stock
Matched sales reduce inventory by the correct quantities and are reflected in your dashboard.
SALES-TO-STOCK AUTOMATION
Watch POS sales update your inventory.
poolinq syncs sales data from your POS, matches each sold item to the right inventory product, and deducts the correct quantity from stock.
Simplify stocktaking
Create a clearer basis for reviewing, counting, and correcting inventory.
Improve reports and insights
Streamline goods intake and stock management.
Keep inventory more up to date
Move incoming goods into your inventory process faster and with fewer manual steps.
Reduce manual data entry
Stop repeatedly transferring information from invoices and delivery notes into spreadsheets or inventory systems.
WHY TEAMS CHOOSE poolinq
Less Excel.
Simpler stocktakes.
Better visibility.
poolinq combines AI-powered automation with a clearer operational process for beverage inventory.
Better data in.
Better reports out.
Structured goods-receipt and sales data creates a clearer monthly view for operations, management, and accounting.
Monthly goods-receipt reporting
Sales and product performance
Inventory value
Operational exports
Make stocktaking easier for everyone on the floor.
Assign counting tasks, guide employees through the process, review results, synchronize stock, and determine inventory value in one connected workflow.
Restaurants and
wine bars
For extensive wine and beverage selections that are difficult to manage in spreadsheets.
High-volume beverage operations
For teams spending significant time on goods receipt, inventory updates, stocktaking, and reporting.
Hotels and
hospitality groups
For operations with multiple departments, storage areas, or locations.
Built for teams that have outgrown spreadsheets.
Let's Talk About Your Business
Find out how our customers achieve better results.
"poolinq has completely transformed our inventory management process. The annual inventory used to take days, but now it’s streamlined and efficient. Plus, having deep insights into our best and worst-performing beverages has helped us optimize our menu like never before.”
– Billy Wagner, Nobelhart & Schmutzig
“poolinq’s intuitive platform has streamlined our entire inventory management. The insights into beverage performance have allowed us to focus on what our customers love most, enhancing their experience and our bottom line.”
– Julia & Moritz Brand, Hotel Stadt Kassel
“With poolinq, we have unprecedented visibility into our inventory. The ease of conducting our annual inventory and the actionable insights into drink performance have significantly improved our operational efficiency.”
– Julian Grunwald, Tantris Maison Culinaire
“The detailed analytics provided by poolinq are invaluable. We can now make data-driven decisions on our beverage offerings, tailoring them to our customers’ preferences. The annual inventory process is now quick and painless!”
– Moritz Meyn & Wolfgang Hingerl, Mural
“Thanks to poolinq, we have a real-time grasp on our inventory. Identifying which drinks are top sellers and which ones need a boost has never been easier. It’s been a game-changer for reducing waste and increasing profits.”
– Vincent Klink, Wielandshöhe
“Implementing poolinq was one of the best decisions we’ve made. The system’s ability to highlight underperforming drinks helped us revamp our menu effectively. Inventory management is no longer a hassle but a strategic tool.”
– Moritz Oswald, WineBoyz
FAQ
poolinq is an AI inventory management software designed to help hospitality businesses track, manage, and optimize their stock. Whether you’re managing food, beverages, or other supplies, Poolinq provides real-time insights, automated reporting, and seamless coordination across multiple locations.
poolinq integrates with your existing inventory systems or operates as a standalone platform. It allows you to monitor your stock in real-time, offering insights into quantities, sales trends, and stock levels.
The system generates automatic alerts for reordering and offers tools to optimize stock distribution across different locations.poolinq is ideal for hotels, restaurants, bars, and other hospitality businesses that need to manage significant inventories of food, beverages, or other supplies.
It helps businesses of all sizes streamline operations and boost profitability through improved inventory management.poolinq employs industry-standard encryption and secure storage to safeguard your data.
All sensitive information is securely stored, and only authorized users can access it, ensuring your inventory data remains protected from unauthorized access.
Only the users you authorize have access to your inventory data.
poolinq allows you to set different permission levels, ensuring that team members can only access the data they need to perform their roles.poolinq provides real-time visibility into stock levels, identifies slow-moving items, and helps prevent overstocking or stockouts.
By analyzing historical sales data, it offers recommendations on optimal reorder points and helps balance supply and demand across multiple locations.
Traditional inventory management methods can be time-consuming and error-prone.
poolinq automates processes, reduces manual work, and delivers real-time insights for better decision-making and increased efficiency. Its cloud-based system lets you access your data anytime, anywhere, making it easier to manage inventory on the go.
