Document Intake
Capture Documents without the Chaos
poolinq Drop makes it easy to upload invoices, delivery notes, and other documents in one place, keep them organized, and move them into the next step faster.
Upload documents quickly and easily
Reduce WhatsApp, email, and file chaos
Cut manual follow-up work in daily operations
Works for single locations
and multi-site groups
Simple upload flow
for operational teams
For invoices, delivery
notes, and receipts
This is where teams lose time every day
Documents come in through too many channels
Receipts and invoices get lost or filed incorrectly
Manual follow-up work takes too much time
No clear overview of what has already been submitted
Step 1
Upload documents
Capture invoices, delivery notes, and receipts in a simple upload flow
Step 2
Keep everything in one place
Collect and organize documents centrally instead of across chats, emails, and folders
Step 3
Move work forward faster
Reduce manual follow-up, improve handover, and create more visibility
Step 1
Upload documents
Capture invoices, delivery notes, and receipts in a simple upload flow
Wineries
Track bottles, vintages, and barrel stocks
Retailers
Avoid stock gaps and excess inventory
Restaurants and Hotels
Stay on top of food and beverage supplies
Distributors
Manage inventory across multiple locations
Who is it for?
Inventory
Collaboration
Seamless inventory workflows - groundbreaking collaboration with your employees on the store floor.
Receive the current stock levels in real time after you have assigned the inventory to your employees. Easily synchronize your stock afterwards and determine the value of your goods.
For invoices, delivery notes, and receipts
For invoices, delivery notes, and receipts
For invoices, delivery notes, and receipts
For invoices, delivery notes, and receipts
Upload documents quickly and easily
Upload documents quickly and easily
How it works
With poolinq, you can automate and standardize your goods receipt process - with a single upload.
Our pre-configured Goods Receipt Workflow helps you:
Fill in your data – Enter your stock, products, and storage locations.
Download – Get the template.
Manage – Update it with every stock movement.
Analyze – Use built-in analytics to make smarter decisions.
Upload documents quickly and easily
Upload documents quickly and easily
Upload documents quickly and easily
Key Features
Clear stock overview - See your inventory at a glance.
Automatic calculations - Reduce errors with built-in formulas.
Customizable categories - Organize products your way.
Low-stock alerts - Act before you run out.
User-friendly - No technical skills required.
Even better: Integrate with Poolinq for realtime tracking and full automation!
How it works
With poolinq, you can automate and standardize your goods receipt process - with a single upload.
Our pre-configured Goods Receipt Workflow helps you:
Fill in your data – Enter your stock, products, and storage locations.
Download – Get the template.
Manage – Update it with every stock movement.
Analyze – Use built-in analytics to make smarter decisions.
Multi-Location Management
Seamlessly handle inventory across sites
Realtime
Dashboards
Instant insights into your stock levels
Easy Integration
Import template data directly into poolinq
Maximum Data Security
Your information stays protected and upto-date
Wineries
Track bottles, vintages, and barrel stocks
Retailers
Avoid stock gaps and excess inventory
Restaurants and Hotels
Stay on top of food and beverage supplies
Distributors
Manage inventory across multiple locations
Who is it for?
Even better with poolinq
The template is a great starting point - but with poolinq you unlock:
A well-managed Goods Receipt is essential for
accurate inventory control and seamless accounting.
With poolinq, you move beyond manual processes,
making goods receipt smarter, faster, and more transparent.
Let's Talk About Your Business
FAQ
poolinq is an AI inventory management software designed to help hospitality businesses track, manage, and optimize their stock. Whether you’re managing food, beverages, or other supplies, Poolinq provides real-time insights, automated reporting, and seamless coordination across multiple locations.
poolinq integrates with your existing inventory systems or operates as a standalone platform. It allows you to monitor your stock in real-time, offering insights into quantities, sales trends, and stock levels.
The system generates automatic alerts for reordering and offers tools to optimize stock distribution across different locations.poolinq is ideal for hotels, restaurants, bars, and other hospitality businesses that need to manage significant inventories of food, beverages, or other supplies.
It helps businesses of all sizes streamline operations and boost profitability through improved inventory management.poolinq employs industry-standard encryption and secure storage to safeguard your data.
All sensitive information is securely stored, and only authorized users can access it, ensuring your inventory data remains protected from unauthorized access.
Only the users you authorize have access to your inventory data.
poolinq allows you to set different permission levels, ensuring that team members can only access the data they need to perform their roles.poolinq provides real-time visibility into stock levels, identifies slow-moving items, and helps prevent overstocking or stockouts.
By analyzing historical sales data, it offers recommendations on optimal reorder points and helps balance supply and demand across multiple locations.
Traditional inventory management methods can be time-consuming and error-prone.
poolinq automates processes, reduces manual work, and delivers real-time insights for better decision-making and increased efficiency. Its cloud-based system lets you access your data anytime, anywhere, making it easier to manage inventory on the go.